Email Archiving Emerges as Critical Function Page 3


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Archiving to SANs

The deputy chief information officer also says they are looking into buying a standalone email archiving package to enable them to archive to a Storage Area Network.

IDC's Chandler says until they do, Matelski and his team won't officially be archiving.

"Technically speaking, archiving is treated as a permanent copy being saved in a secondary location," says Chandler. "I wouldn't call it archiving if you're talking about putting it on someone's PC hard disk. They're using that storage space everyday. You need to create a permanent copy somewhere so you can save it for five or seven years or more."

The issue is that it's an expensive and complex endeavor.

For Tony Spruill, a senior program analyst at Kemet Electronics Corp., a 6,000-employee company based in South Carolina, it's an expensive proposition that his company is simply going to have to take. If Kemet employees don't start archiving, the company will have to keep upgrading its email storage capacity. And that process has gotten old fast.

"We're losing drive space because of the rate that the mail files are growing," says Spruill, who adds Kemet just upgraded its mail servers and installed a data storage network to deal with their increasingly high mail volume. "We'll double our space and a year later we're out of space again."

Right now, Kemet is employing the archiving feature in Lotus Notes 6.0, just like the City of Orlando. Spruill says it is helping, but it's only a 'stop gap' for the problem. They've looked at IBM's Common Store and like what they've seen -- everything except the price tag, that is. But he's hopeful they can adopt it soon.

"There's a lot of document transaction and emails that each department thinks they need to keep forever," says Spruill. "Accounting, customer sales -- they all have emails they need to store away. And for them, archiving is important."

This story originally appeared on Datamation.

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