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The costs for cloud storage can vary by as much as thousands of dollars, most of which depends on the amount of storage you want and the extra features. White says you get what you pay for in this regard and should buy according to need.
"It depends on what you are trying to do. If you are trying to launch the premier of the new movie and want everyone to be able to download the trailer, you will pay a little more to get the best service. If you are trying to launch a product, you might go with a free service just to get through that project. So it depends on your needs," he said.
Cloud services are still in early stages, making this really a 'let the buyer beware' situation, said King. "Customers should never take a claim or offering at face value. In other words, always confirm and never assume, even if everything checks out and your chosen vendor looks like exactly what you're looking for, that something won't eventually go wrong. It will and that's when real professionals step up and make things right," he said.
The next thing to do is pick a provider and standardize on it. Companies can loosen the reins on hardware with BYOD policies, but when it comes to using an outside service, it should not let people pick the one they want, because you end up with a situation where company data is on a dozen different services. IT should help with the decision on which service you are going to standardize on, said White.
You should also determine how the storage services will co-exist with your existing solutions, especially if you intend for the storage service to co-exist or enhance what you already have. Some cloud services will have better integration with your enterprise than others.
Also, you must determine ownership prior to letting the data go outside the firewall. This isn't an IT issue, it's a policy and HR issue, said White. "Most employee agreements have NDA and non-compete clauses. HR should look at those agreements and include language around cloud services," he said.
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